Supplier Portal - Requests

Make sure that you are on the REQUESTS page on the INFORMATION REQUESTS tab. If there is a request about your land plots, you can see it here.

Click on SHARE PLOT DATA for the land plot information request that you want to answer.

In the confirmation pop-up, click on SHARE PLOT DATA again.

You will see a success message Land plot data shared with the number of shared land plots.

Here, click on CLOSE.

After you have answered all information requests, the tab will be empty and you will only see the message You currently have no data requests assigned.

If required, you can filter the requests by Type, Request Status and Customer using the three dropdowns, and by Date using the calendar.

You can remove all selected filters using the funnel button. Click on the arrow button to refresh the page view.

Make sure that you are on the REQUESTS page on the INFORMATION REQUESTS tab. If there is a data request about your products, you can see this request here.

Click on MANAGE REQUEST for the product data request that you want to answer.

For each requested product, you have a page called Batch data in this PRODUCT DATA REQUEST (EUDR) window, where you can assign the product batches you have previously created in the Supplier Portal to the requested products.

In our example, we only share the batch data for the Chocolate Bars product.

To do this, activate the green checkbox(es) next to the respective batch under BATCHES.

By clicking on a batch, you can expand it to view the linked land plots and the corresponding harvest period.

You must also specify a VALIDITY DATE until which future requests for this product shall be answered automatically. Either you have already entered the validity date for the batch on the PRODUCTS page in the Supplier Portal or you can define it here or change it if necessary.

If required, you can enter a Comment in the corresponding field at the bottom.

Fill out all request pages this way. Or optionally leave individual pages empty (then a comment is required). Click on NEXT at the bottom right of each page until you reach the overview page.

If you have changed the previously entered validity date of a batch on the respective page, you will land on the Update validity dates page before the overview page.

Check here whether you really want to permanently overwrite the validity date and if yes, then activate the checkbox next to the corresponding batch. If not, the changed validity dates only apply to this purchase order.

By clicking on a batch, you can expand it to view the linked land plots and the corresponding harvest periods.

Click on NEXT or on OVERVIEW at the bottom right to go to the overview page.

On the Overview page, you can check your details again before you answer the product data request. Click on a Product and then on a batch to expand the views.

The plot icon with the number next to it shows you the number of land plots for this product.

The calendar icon with the number shows you the number of validity dates for this product.

You can use the pencil button to edit your product data again if necessary.

When you are finished with everything, click on SEND INFORMATION at the bottom right.

You will see a success message You answered the product request with the number of shared product information and the number of updated validity dates.

Here, click on CLOSE.

Make sure that you are on the REQUESTS page on the PURCHASE ORDER REQUESTS tab. If there is a purchase order request for your products, you can see it here.

Click on MANAGE REQUEST for the request that you want to answer.

On the Batch data page for the product, you can activate the upper switch if it is a Partial delivery. You must then enter the Delivered quantity in the field next to it.

Alternatively, you can activate the second switch if you want to Automate the purchase order data request. This allows you to use the selected product batch data to automatically respond to future requests from this business partner.

Activate the green checkboxes for all batches that you want to select.

If you have activated the second switch, you must also specify a Validity date for the respective product batch data until which the automation is supposed to be executed. You can enter the date manually or select it from the calendar.

Click on a Batch to expand its view.

When you are finished, click on NEXT at the bottom right.

You can check your details again on the Overview page. Click on a Product and then on a corresponding Batch to expand their views.

The plot icon at the upper right with the number next to it shows you the number of land plots in this batch.

The calendar icon with the number shows you the number of validity dates in this batch.

The parcel icon with the numbers X/X shows you the number of products hereby delivered in relation to the number requested.

The circle next to it indicates whether it is a complete delivery (green) or a partial delivery (yellow).

You can use the pencil button to edit your batch data again if necessary.

When you are finished with everything, click on SEND INFORMATION at the bottom right.

You will see a success message You answered the product request with the amount of product information shared.

Here, click on CLOSE.

After you have answered all purchase order requests, the tab will be empty and you will only see the message You currently have no purchase order requests assigned.

Make sure that you are on the REQUESTS page on the INFORMATION REQUESTS tab. All CBAM emission data requests sent to you that are still open can be viewed here.  

Note: If required, you can filter the display according to the type of Emission data request (CBAM).

Click on the MANAGE REQUEST button for the CBAM emission data request that you want to answer.

The page CBAM EMISSION DATA REQUEST opens. If required, click on HELP & GUIDANCE at the upper right to open the EU CBAM guidance document in a new tab.

Now choose the product for which you want to report the emission data by activating the checkbox next to it.

Note: If you have several products with the same emission data that were manufactured in the same plant, you can activate the checkbox for several products and thus enter the data for several products at once.

Then click on NEXT at the bottom right.

A new page opens. Fill out all fields with the relevant information. The fields Operator name and Installation name under Operator and Installation are mandatory fields.

The fields below Operator address and contact are partly filled in automatically, as the data is taken from your registration and your organization profile. If this is not the address and contact person of the facility, you can change the data. Make sure that all mandatory fields (marked with an *) are filled in.

Select the Country in which the system is operated. You can only select CBAM-relevant countries here. The country selection has a direct influence on the emission factor used to calculate the indirect emissions (electricity) if you calculate them according to the Commission's rules.

Under Direct embedded emissions, enter the Specific embedded direct emissions (t CO2e / t) in the left-hand field. These are the emissions generated during the manufacture of the product (= direct emissions from the production facilities and the direct embedded emissions from all relevant upstream products) in t CO₂e / unit. For complex products, you can also specify the Share of emissions calculated using default values under Proportion of emission default values in %. This value may not exceed 20%.

You can select the Methodology used to calculate emissions in the Methodological basis dropdown. You can select either Commission rules or Other. If you have selected Other, you must also fill in the Name of methodological basis field next to it.

Under Indirect embedded emissions, select the Source of the emission factor from the dropdown. If you have selected Commission based on IEA data, the field Emission factor for electricity (t CO2 / MWh) is automatically filled according to the country selected above. If you select Other, you can overwrite the Emission factor for electricity (t CO2 / MWh) and specify the Source of the emission factor value.

Select the Source of electricity from the drop-down menu. The following are possible: Direct technical connection to the electricity genrator, (Bilateral) power purchase agreement or Received from the grid.

In the Electricity consumed (MWh / unit) field, enter the electricity consumption in MWh per measurement unit of the product.

The Specific embedded indirect emissions (t CO2e / unit) field is then calculated automatically.

Finally, under Reporting period, enter the period in which you measured the emissions in the Start of reporting period and End of reporting period fields or select them using the calendar buttons.

Finally, click on SUBMIT at the bottom right.

You are back on the page CBAM EMISSION DATA REQUEST. On the bottom left, a success message Emission data was submitted is displayed. Below Reported Products you can see the product that you just reported with the status Complete.

Repeat the steps 4-16 for each of the Requested products.

As soon as all products have been reported as Reported products with the status Complete, you will see the Request status Complete at the upper left.

Click on the back arrow at the upper left to return to the REQUESTS page. Now you have successfully answered the CBAM emission data request.

On the REQUEST page, click on the HISTORY tab. Here you will find all previous information and purchase order requests that you have already answered.

In the Type dropdown menu, select the type of answered requests that you want to see. The options are: Purchase order data request, Land plot data request, Product data request, Compliance request, Emission data request.

In the Customer dropdown menu, select the customer whose requests you want to see.

In the Date field, select the date of the requests that you want to see via the calendar.

Click on the funnel button to remove all selected filters. Click on the arrow button to refresh the view.

In the middle you can see all requests that were found with the selected filters.